Yoga Dynamix Privacy Policy
This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you.
If you have any questions about this privacy notice, or if you wish to exercise your rights, you can contact us – info@yogadynamix.co.uk
We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website- www.yogadynamix.co.uk
1. Yoga Dynamix
We are a data controller of your personal data. Yoga Dynamix which provide your service are named at the start of these terms and conditions. You can contact us – info@yogadynamix.co.uk
2. What kinds of personal information about you do we process?
Personal information that we process in connection with all of our services, if relevant, includes details for students (aged 4 – 18) and Adults:
First Name
Surname
Date of Birth
Medical conditions
Parent/Guardian Contact Name
Emergency Contact Details
Email address – please see what information will be sent to your email account below
We ask you to approve administering first aid treatment if required
We ask for permission to take photographs or videos
Payments raised
Attendance History
Payment history
Record of all emails we send you with information to show if an email has been delivered, opened, clicked, bounced, gone into spam.
3. What is the source of your personal information?
We collect personal information from the following general sources:
Via an online form via an email link or our website when you join Yoga Dynamix for the term, a drop in lesson or join the waiting list. This form is provided by Yoga Dynamix
From parents or carers directly at the Yoga Dynamix. Please note that from the list above we only update the following information in your account.
First Name
Surname
Date of Birth
Parent/Guardian Contact Name
Email address – please see what information will be sent to your email address below
The following information will be updated when you provide us of any changes.
Medical conditions
Emergency Contact Details
Approval to administer first aid treatment if required
Approval for permission to take photographs or videos
Please note that this information is important and needs to be up to date.
We email parents/carers/ adult students every term to ask them to ensure this information is correct. We regularly ask if they are receiving emails from us.
4. What do we use your personal data for?
We use your personal data, including any of the personal data listed in section 1 above, for the following purposes:
Term Time
Attendance register
The register displays the following information at Yoga Dynamix
First name
Surname
Age
Attendance History
Which class they are attending and time
Hidden fields, but accessible to admin person or teacher at Yoga Dynamix
Medical Conditions
Phone contact number
Custom notes added by teacher or admin team at Yoga Dynamix
Important Medical Information required to know at Yoga Dynamix is exported from the system and on display to teachers only at Yoga Dynamix.
5. Contacting customers with outstanding fees
All online payments are taken via BACs, Cheque or cash. We do not directly hold your financial details.
The register displays the following information at Yoga Dynamix
First name
Surname
Hidden fields, but accessible to admin person or teacher at Yoga Dynamix
Medical Conditions
Phone contact number
Custom notes added by a Teacher or admin team at Yoga Dynamix
Phone numbers and email accounts are used
For contact with information related to the Yoga Dynamix only
For direct marketing communications to offer you relevant services provided by Yoga Dynamix, eg. New classes or special yoga events.
We only send marketing to you by email or letters given out at Yoga Dynamix.
We email payments requests for enrolment for members to enrol.
We DO use social media and digital channels
Information is also regularly updated for all members and non-members on our website www.yoga dynamix.co.uk
6. Permission
We email you and ask for your permission for direct marketing communications related only to Yoga Dynamix
By entering information online you are giving us permission to view this personal data as list above.
7. When do we share your personal information with other organisations?
We do NOT EVER share any of your data or information with any third party.
8. How and when can you withdraw your consent?
Where we’re relying upon your consent to process personal data, you can withdraw this at any time by contacting us via email: info@yogadynamix.co.uk
9. What should you do if your personal information changes?
You should email us with relevant changes.
10. Do you have to provide your personal information to us?
We’re unable to provide you with our services if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear.
11. For how long is your personal information retained by us?
Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:
To keep a record of your payment history incase you have a query or wish to return to Yoga Dynamix
To send emails to invite your child to future classes
All members are deleted from the system when they reach the age of 18 years as they can no longer attend our childrens yoga classes or if you no longer want your child to continue classes after the term ends.
12. What are your rights under data protection laws?
Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from 25 May 2018.
The right to be informed about the processing of your personal information
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
The right to object to processing of your personal information
The right to restrict processing of your personal information
The right to have your personal information erased (the “right to be forgotten”)
The right to request access to your personal information and to obtain information about how we process it
The right to move, copy or transfer your personal information (“data portability”)
Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you
You have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk/. You can contact us using the details below.
13. Your right to object
You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can contact us by going to the Contact Us section of our website to exercise these rights.
14. Contact Us
If you have any questions about this privacy notice, or if you wish to exercise your rights, you can contact us via email: info@yogadynamix.co.uk
15. Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
16. Analytics
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any / if in the future we activate this option), we will also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.